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Minutes of the Board Meeting
Friends of the Van Pelt Library
Thursday, January 13, 2005

Present:  Karen Hubbard, Phyllis Johnson, Mary Marchaterre, Amy Hughes, Terry Reynolds, Patrick Quimby, Faith Morrison, Dana Richter

Absent: Dick Rupley, George Love, Bette Mongold, Gail Mroz, Don Durfee, Dee Vincent, Maria Beardslee, June Hawthorne

Terry Reynolds ran today’s meeting.

The minutes of the November 11, 2004 meeting were reviewed. The minutes were approved. 

Terry Reynolds handed out the Treasurer’s report which showed that the FVPL had $16,515.10 as of January 11, 2005.  The Treasurer’s report was approved.

A.    Book Sale

The book sale will be held April 5-6, 2005.

We discussed having a work bee to sort, price, and box books.  We will have a work bee on Thursday, January 27 from 4-6 pm at 309A/B Chemical Sciences building.  Faith Morrison will ask facilities to provide us with 3-4 tables for the work bee.

We decided not to send a notice out to collect more books at this time because we need to process the ones we have in storage first.  We will send out a notice for more books after the work bee.

B.    Winter Carnival Hot Chocolate        Feb12-13th

We discussed having hot chocolate, books, and etc. in the library again at Winter Carnival.  We decided not to have a hot chocolate table this year in the library because the current entrance to the library is not near a traffic pattern.

C.    Fleece or other Blanket Options

We discussed blanket options.  Terry Reynolds told us that it would take 10-12 weeks to do a blanket similar to our current blanket and that there would be a $250 “cover fee”.  We did not make a decision about a new blanket or other fund raising item.  Terry Reynolds requested that if someone finds something that they are enthused about having as our fundraising item that they prepare a proposal for the board to review.

D.    Econo Slip Collections

Mary Marchaterre reported that we currently have about $8,500 in Econo receipts.  Last year at this time we had about $16,000 in receipts.  During the meeting, Faith Morrison sent a request to Tech Topics to include a notice for collecting Econo receipts for the FVPL. (The free wireless in the library works!)

E.    Book cart

The Treasurer’s report showed that our approximate book cart sales to date are about $260, which is well below our collections at this point last year.  The book cart is loaded up right now.

F.    Construction Update

Phyllis Johnson gave us an update of the library construction.  Phyllis expects that the construction will be done by the end of February.  The library dedication will be on April 29, 2005.

The meeting adjourned at 4:55 pm.

The next meeting will be held on Thursday, February 3, 2005, 4-5:00 pm, in room 236 of the library. 

Submitted by Amy Hughes, January 14, 2005.

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